Project Management
Keep track of all your projects with Kanban boards, milestones and budget tracking.
- Drag & Drop Kanban boards
- Milestones and deadlines
- Real-time budget tracking
All Features at a Glance
Zen-Work provides all the tools you need as a freelancer or small business. Manage projects, track time, create invoices – all in one application.
Powerful Features
From project planning to invoicing – everything you need to work more efficiently.
Time Tracking
Accurate time tracking for precise billing. Start the timer with one click.
- One-click timer
- Manual time entries
- Billable/Non-billable
Invoicing
Create professional, compliant invoices in seconds.
- Compliant PDF invoices
- Email delivery from the app
- Automatic payment tracking
Customer Management
All customer data, projects and communication centrally in one place.
- Contact details and history
- Project assignment
- Notes and documents
Asset Management
Keep track of domains, licenses and subscriptions with automatic reminders.
- Domain management
- License tracking
- Automatic expiry reminders
Team & Calendar
Manage your team and keep track of all appointments.
- Team invitations
- Roles and permissions
- Shared calendar
Support Tickets
Professional ticket system with Kanban board, priorities, and customer assignment.
- Kanban board with drag & drop
- Priorities (High/Medium/Low)
- Customer portal integration
Calendar
Central team calendar with appointments, absences, and public holidays.
- Month, week, and day views
- Absences and vacation
- Automatic public holidays
Team Chat
Real-time team communication with channels, direct messages, and file sharing.
- Channels and direct messages
- Share files and images
- Real-time notifications
Contract Management
Create, manage, and track digital contracts with automatic reminders.
- Templates for contract types
- Automatic expiry reminders
- PDF export and versioning
Questionnaires
Professional questionnaires with drag & drop builder and conditional logic.
- Drag & drop builder
- Conditional logic
- Result analysis and export
Wiki & Knowledge Base
Central knowledge management with rich text editor, categories, and full-text search.
- WYSIWYG rich text editor
- Categories and folders
- Full-text search
Reports & Analytics
Comprehensive reports and real-time analytics for data-driven decisions.
- Real-time dashboard
- Time and revenue reports
- PDF and CSV export
Customer Portal
Dedicated portal for customers with invoices, projects, tickets, and timeline.
- View invoices and projects
- Support tickets in the portal
- Activity timeline
Recurring Invoices
Automated invoicing with flexible intervals and automatic sending.
- Flexible intervals
- Automatic PDF sending
- Payment tracking
Databases
Flexible databases with four views: Table, Kanban, Calendar, and Gallery.
- Four views (Table, Kanban, ...)
- Custom field types
- Advanced filters and CSV import
Quotes & Estimates
Professional quotes with templates, PDF export, and automatic conversion to invoices.
- Elegant PDF templates
- Status tracking and follow-ups
- One-click to invoice
Goals & OKRs
OKR framework with progress tracking, team alignment, and milestone management.
- OKR framework
- Real-time progress tracking
- Team goals and check-ins
Automations
Workflow automation with triggers, actions, and conditions.
- If-then rules
- Multi-step workflows
- Ready-made templates
Whiteboards
Visual collaboration with infinite canvas, shapes, and real-time teamwork.
- Infinite canvas
- Real-time collaboration
- Templates for mindmaps & flowcharts
Feedback & Approvals
Structured approval workflows with comments, status tracking, and audit trail.
- Multi-stage approval workflows
- Contextual comments
- Complete change history
AI Assistant
AI-powered text generation, summaries, and data analysis right in your workflow.
- Generate texts and emails
- Analyze data and spot trends
- Smart contextual suggestions
Sprints & Agile
Agile project management with sprint boards, burndown charts, and velocity tracking.
- Drag & drop sprint board
- Burndown and velocity charts
- Backlog management
Custom Dashboards
Build your own dashboards with widgets, charts, and live data via drag & drop.
- Over 15 widget types
- Drag & drop layout
- Share dashboards
Analytics & KPIs
Real-time KPI tracking with trend analysis, comparisons, and automated reports.
- Real-time KPI dashboard
- Trend analysis and forecasts
- Automated email reports
Absences
Manage vacation, sick leave, and remote work digitally with approval workflows.
- Leave requests and approvals
- Automatic leave balance calculation
- Team absence calendar
API & Integrations
REST API with granular permissions for seamless integration and automation.
- Over 100 API endpoints
- Webhook notifications
- Token-based authentication
Expense Management
Track team expenses with receipt uploads, approval workflows, and automatic reimbursement.
- Receipt upload and scanning
- Multi-level approval workflows
- Category and project assignment
Portfolio View
Multi-project portfolio overview with grid, list and timeline views for strategic planning.
- Grid, list and timeline views
- Budget and risk tracking
- Cross-project health scores
Business Forecast
Revenue forecasts, cashflow projections and capacity planning with trend analysis.
- Revenue forecast with trends
- Cashflow projection
- Capacity and growth analysis
Integrations & Connections
Connect Zen-Work with Google Calendar, Slack, Zapier, Stripe and 1,000+ apps seamlessly.
- CalDAV calendar sync
- Zapier, Make & n8n support
- Stripe payment processing
Customizable Workspace
Built Modular
Activate only what you need. Disable the rest.
Every team works differently. With Zen-Work's modular architecture, you enable exactly the features your team needs \u{2013} and hide everything else. Less clutter, more focus.
Project Management
4
Finance
4
Time & HR
3
Communication
3
Documents & Knowledge
4
Advanced
7
Discover all modules
app.zen-work.at/settings/modules
Module Configuration
Integrations & Export
Connect Zen-Work with your existing tools and export data in common formats.
REST API
Full API for custom integrations
Send invoices directly via email
Calendar Sync
iCal export for external calendars
Data Export
CSV, PDF and Excel export
Zapier, Make & n8n
Connect 1,000+ apps via automation platforms
Stripe Payments
Credit card, SEPA, Klarna and more
Ready to Get Started?
Start now with a free trial and discover all features.